Scope of Work as Official Exhibition Manager

Seasons & Vacations is in a position to offer the following quality services at a specially negotiated rate:

Raising of exhibition stalls
Seasons & Vacations in consultation with the organizing committee will finalise plans for lay out of the exhibition area and on the number of stalls to be raised. A detailed layout plan indicating number for each stall will be prepared to facilitate the booking process. Reliable suppliers will be contacted and after receiving approval from the organizing committee the suppliers will be finalized for raising exhibition stalls furniture and fixtures, lighting, electric points etc.

Arrangement of Signage & Decorations
Presentation is a key area while displaying any product / service. Seasons & Vacations can take complete responsibility of the decorations of the Exhibition venue, indoor as well as outdoor, including Flower arrangements. Signage for directing the visitors to their destination stall, or for promoting a stall would be made available through Seasons & Vacations.

Visitor Lists
Visitor demographics will be available as a powerful post show marketing opportunity for exhibitors to follow up on their success.

Information Counters
Information Counter would be a One stop for Registration, Lost & found, Information about the venue, and also of the exhibitors.

Audio-Visual Equipments
As per the requirements of the exhibitor, state of art audio- visual equipments can be provided by Seasons & Vacations. Also an arrangement for announcements and light music can be done.

On-site promotion
Illuminated super sites, Billboards, Lamp post tri-signs etc. would be arranged by Seasons & Vacations for visual branding for reaching to the visitors. Static sky-high balloon, Electronic product locators etc. can be arranged for on request.

Exhibition Brochure
Designing, Printing and mailing of the brochures to prospective exhibitors shall be undertaken by Seasons & Vacations, to assist the Organizing Committee in selling stalls.

Security
24 - hour security arrangements shall be made to ensure safety of the exhibitor’s stalls and materials during the entire duration of the exhibition.

Licenses and Permissions
Licenses for organizing the exhibition from the Fire Authority, Police Authority and Municipal Authorities shall be taken by Seasons & Vacations.

Photography & Video- Coverage
Professional photographers shall be engaged for the coverage of the exhibition through the video coverage and still photography. The photographs can be ordered through the Information Desk.

Hostesses and Ushers
Competent candidates, fluent in English & Hindi shall be engaged for manning the counters and on- site management.

On- site Communication
Ushers and Hostesses shall be equipped with Willkie-Talkie / Mobile sets for on-site communication.


The philosophy of Journey2India is to ensure that customers should always experience the highest standard of feel-good travel services. We well understand that customers look to us to obtain the value for their money, to be there to call if any problem arises, to ensure quality accommodations and to give them unbiased and objective opinions about various travel products and services.